EAST HARDWICK PARISH COUNCIL 

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
8.30pm Thursday 25th May 203

1.Present: Cllrs. A. Lagden (Chair), G. Taylor, E. Spurdens, C. Wheatley and Clerk Ms J. Kendall.
Apologies: Cllr J. Barker
Cllr Lagden welcomed the 2 new councillors, Gail Taylor and Julie Barker in her absence.

2. Minutes of the last meeting: held on 30th March 2023.These were accepted and signed as a true record. Proposed: Cllr E Spurdens, Seconded: Cllr C. Wheatley.

3. Matters Arising:
● Elections – expenses need to applied for by post.
● Village Jubilee Celebration: Cllr C. Wheatley reported that the event was very successful with 79 people attending. As it was raining it was moved to the village hall. Thanks to the organisers at the Church.
● Cllr Spurdens reported that the war memorial repairs have now been completed.

4. Accounts:
Cllr. Spurdens reported a current PC bank account balance of £11216.34.
She will send a Nil return for the CIL funding.

5. Highways:
See the report at the APM.

6. Planning:
There are no new planning applications affecting the village.

7. Correspondence:
Clerks and Councils Direct, Weekly Planning lists, Newsletters from YLCA, White Rose Newsletter, Register of Electors, Agenda for Town and Parish Council liaison group, Wakefield Branch meeting details, catalogues. Election posters – have been displayed.
WMDC election guidance. New councillor training and forms to return from YLCA, WMDC Local Plan consultation – put on website.

8. Any Other Business:
A donation to the village produce show of £50 was agreed.
There being no further business, the meeting closed at 9.15pm.
Date of Next Meeting: 7.30pm Friday 16th June 2023

EAST HARDWICK PARISH COUNCIL
ANNUAL PARISH MEETING
Thursday 25th May 2023 at 7.00pm
DRAFT MINUTES

1. Introductions and Apologies
Cllrs S. Radford, A. Lagden, E Spurdens, M Wheatley, C Wheatley, G. Taylor Clerk Ms J Kendall.
Apologies: Cllrs J Barker, T Hames, B. Mayhew.

Cllr Radford welcomed Cllr G. Taylor and Mr R. Donaldson.

One local resident was briefly in attendance.

2. Annual Report from the Out-going Chair
Cllr Radford gave an overview of the last 4 years.

The Cawood Gardens planning application had taken up almost two years of discussion and finally compromise before agreement and achieved the desired open views of the village church. Subsequently ill-placed lighting and BT poles were safely relocated for the benefit of pavement users. CIL funds from the new development can now be used to improve village facilities.
More recently a planning application for a change of use at Cawood Gardens to re designate a ‘paddock area’ as a private residential garden, has been refused, thereby preserving the view of the church – a condition imposed in the original planning agreement. There has been no news regarding the planning application at the Old Manse which the PC felt was an encroachment of the Green Belt, something we have traditionally sought to preserve.

The Church’s Quality of Life village questionnaire highlighted the many concerns about road safety in the village. This resulted in the Highways Forum which was well attended by residents and the Highways dept. WMDC offered the solutions of double yellow lines at the Darrington Rd junction and speed cushions, but this improvement is still awaiting final sign-off by WMDC as some residents are concerned with the impact of the proposals. Concerns about speeding on Doncaster Road have yet to be resolved, WMDC says that this is a longer term matter which will require involvement by Highways England.

A defibrillator training course was held by Mr R Horn who has offered more training in the next year as we have gained more Parish residents. Improved lighting has enabled nighttime access to this facility at the Village Hall.

The EHPC Community Group on Facebook continues to help and advise with 275 residents, past and present, involved online. It has proved of great interest and a valuable information exchange with its early warnings of crime, as well as events, local history and photographs.

The Community Governance Review’s new boundary map has now been published showing the new extended Parish doubled in size and incorporates additional former Ackworth Parish residents and Hundhill and the Kennels. The number of Parish Councillors remains at 5.

Signage has now been erected at the top of Common Piece Lane to prevent parked vehicles blocking access to the Bridlepath and residents nearby report no issues.

Forthcoming Issues:
Management of fly tipping.
Trespassing by quad bikes causing damage to newly sown, ploughed fields as well as hare coursing and deer poaching.

Suggested future projects:
A village/PC newsletter
Upgrade PC website
Increase of joint social activity with VH and PCC
Involvement of new residents ensuring their welcome to the PC.
Ensure that the Greenbelt is preserved.

Cllr Radford feels that she leaves a good and thriving village and wishes the new Councillors every success.

Cllr Radford was thanked for her hard work and commitment as chair, her sense of humour, professionalism, determination and tenacity, and her unwavering support for fellow councillors over the last 4 years.

3. Treasurers Report
Cllr Spurdens reported that with the receipt of the CIL funding and Precept, the balance is £11216.34. She will send a NIL return for the CIL funding.

4.Report from the Cawood Trust – Mr Roy Donaldson
This year is the 370th anniversary of the Trust. Funding comes from an historic legacy of Yeoman Stephen Cawood, now managed by CCLA. This gives £1900 per year to distribute across 6 areas: Education, vicar’s stipend, church repairs, Ackworth and East Hardwick dole.
Since 1995, young adults in the village have received £11500.
The money is distributed carefully and accountability is to the Charity Commission.

5. Signing of election documents.
This was deferred to the next meeting.

6. Election of Chair
After much discussion, it was agreed that as no one felt they had the current capacity or experience to assume this function, there should be a ‘rolling chair’ system for the next year. Similarly agreement would be needed to potentially change the PC Meetings from the current last Thursday in alternate months.
Cllr Radford advised that Mr Andrew Raven at WMDC May advise if this was a statutory or constitutional matter. The Clerk agreed to make this enquiry.
A Councillors informal handover meeting was arranged for Friday 16th June at 7.30pm

7. Position of Clerk.
The clerk has resigned from 31st May. No new clerk is yet in position. Cllr Radford extended her personal thanks to Ms Kendall for her unswerving loyalty and support throughout her tenure as Chair and her loyal service to the East Hardwick community for the preceding four years and wished her well for her future endeavours.

8. Accounts Annual Governance and Accountability Return: Cllr. E. Spurdens
The Internal Audit was completed by John Ransome. This was approved.
The papers for the External Audit were completed.

ACTION: The Clerk will add these to the website, send the required documents to the auditors and display the papers on the noticeboard.

5. Review of Rents
It was agreed that this item be deferred to a future meeting.

6. Any Other Business
Mr R Donaldson gave his thanks to the PC for agreeing funding and arranging the speedy repairs to the war memorial.

He also advised has been in contact with WMDC regarding traffic calming plans asking for a data strip to record speed and number of vehicles so that there is evidence of the current speed, volume and weight of traffic using Darrington Rd. This data could then be used later as a benchmark to evaluate the success, or otherwise, of the speed cushions. Cllr Radford advised that she has made these requests but had no response from WMDC. However, Mr Donaldson stated his intention to pursue the matter with WMDC.

A local resident complained about the siting of the ‘No through road’ notices at the top of Darrington Rd, suggesting it was a danger to emerging traffic and caused unnecessary movement of vehicles. It was noted that two are situated on grass verges and one has now been removed.

Cllr C. Wheatley gave thanks to outgoing Councillors Radford and M. Wheatley and the Clerk, followed by a presentation of flowers.

The meeting closed at 8.40pm

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL 2022-23

7.30pm Thursday 30th March 2023
(Held via Zoom due to illness)

1.Present: Cllrs. S. Radford (Chair), A. Lagden, E. Spurdens, C. Wheatley, M. Wheatley and Clerk Ms J. Kendall.
There were no apologies, Cllr C. Wheatley was a late arrival.
District Cllr Tony Hames attended the meeting.

2. Minutes of the last meeting: held on 26th January 2023. These were accepted and signed as a true record.
Proposed: Cllr E Spurdens, Seconded: Cllr A. Lagden.
It was noted that a thank you to local residents who have kindly gritted the road over the winter needs to be posted on the Group Facebook page. ACTION: Cllr Radford.

3. Matters Arising:
a. Traffic Calming – see Item 5 below
.
b. Elections: Cllr Radford reported that after the elections in May the new Parish boundary will include Hundhill and the Kennels and extend to the top of Moor Lane. ACTION: Cllr Radford will publish a map indicating the new EH Parish boundary.

Cllr Radford announced her decision to stand down as EHPC Chair for the next year. She felt that, due to personal circumstances, she would be unable to dedicate the requisite amount of time as a Councillor/Chair, particularly with the increased demands likely, of a larger Parish community.
She was thanked for her support and hard work over the last 4 years and councillors expressed their understanding for her decision.
If they wish to continue, Councillors were informed of the need to submit their Nomination forms for the forthcoming 4-year term. It is not anticipated that there will be an election in East Hardwick. Cllr Hames will submit the papers to WMDC on Monday 3rd April.

c. Coronation Celebrations: Cllr Wheatley reported that an event is being planned in conjunction with the PCC/Village Hall Committee – hopefully a picnic in the grounds of the church and a bake-off event.

d. War Memorial repairs: Cllr Spurdens reported that work is on-going with repointing of the flagstones and wall. Total cost to date app £700.

4. Accounts:
Cllr. Spurdens reported a current PC bank account balance of £10703.01 including CIL funds of £10101.85.
Cllr Wheatley reported that the rents have been collected, with one tenancy being outstanding.
Cllr Radford suggested the new PC notice boards for Hundhill and the Kennels could come from CIL funds. To be discussed at the next meeting.
5. Highways:
Cllr Radford reported that subsequent to the site inspection visit by Mr Galey, WMDC, and District Councillors Hames and Ayre on 9 January, regarding the new traffic calming and safety proposals, no redrawn plans for junction parking restrictions have been received to date.
Upon further enquiry, she was contacted by Stuart Galey who said the final decision would be made by Martin Barnes (Head of Highways). It was later indicated by this department that the views of those ‘directly affected’ would be sought before a final decision. Cllr Radford had said that the views of the majority should be addressed and considered as well as those of the residents who regularly parked at this junction. Not to do so would be highly undemocratic, she had pointed out.
No response from Highways was received to this email and Mr Barnes’s email was now rejecting any incoming emails it appeared. So unfortunately she was able to provide any further information on this subject.

Plans for speeding cushions are now at the planning & implementation stage. Although no further consultations with residents will be undertaken, Mr Kassab gave the assurance that all objections had been taken into account and would be incorporated into the final technical drawing when signed off by WMDC.

Cllr Radford queried the changes to the weight restriction signage on Darrington Rd., Stuart Galey (Highways Technical Dept) advised that the amended provisions of the Road Traffic Act 1988, redefining commercial goods vehicles & metricated measures, necessitated a restriction to certain traffic (excluding PSVs and agricultural vehicles) exceeding 7.5tonne unladen weight. He said that residents could be assured that the integrity of the Little Bridge would not be compromised by such vehicular use. She asked for a copy of the Traffic Regulation Order which would indicate which vehicles would specifically be excluded from the weight restriction. Mr Galey said he would endeavour to forward this; three weeks later, nothing has been received.

Despite submitting a formal enquiry to WMDC, some weeks ago, no response had been forthcoming as to the purposes of the data collection strips, placed at the bottom of Darrington Road for a 7 day period.

Councillors thanked Cllr Radford for her hard work in very difficult circumstances and expressed concern at the apparent lack of further consultation on possible road safety measures.

Cllr Radford reported her online attendance at the North Yorkshire speeding on-line training course by their Head of Safety and their attempts to police speeding by consent rather than prosecution. The speaker said that his experience suggests traffic will only slow down if the driver sees and understands a need for a speed regulation measure. Other drivers see mph restrictions as a target to be exceeded, and devices illuminating a registered speed are generally ignored, as they are unenforceable, he said.

6. Planning:
Cllr Radford reported that the PC had submitted an objection to the planning application submitted by 37 Darrington Road on 9/1/23 (23/00031/FUL) requesting a change the use of the “Unused Paddock to a Residential Garden”. 7 objections were listed and a decision is awaited.

An additional objection will be made by the PC in relation to planning permission sought in Feb 2023, for outbuildings, by The Old Manse, Doncaster Rd,(now within the redrawn EH Parish boundary) . Our objection will be made after consultation with Ackworth Parish, as this dwelling is on Green Belt. ACTION: Cllr Radford.

7. Correspondence:
Clerks and Councils Direct, Weekly Planning lists, Newsletters from YLCA, White Rose Newsletter, Register of Electors, Agenda for Town and Parish Council liaison group, Wakefield Branch meeting details, catalogues, booking requests for the village hall.

A letter and an email from two residents had been received regarding the increased numbers of casual visitors parking at the entrance to the Bridleway, making access awkward for garage tenants on Common Piece Lane.
It was agreed that a polite sign, requesting no parking and advising of 24 hr access, could be erected at this location to alleviate the situation. ACTION: Cllr Radford will circulate a suitable notice and costs, for agreement.

Audit instructions from PK Littlejohn were forwarded to Cllr Spurdens.

Domain renewal for the website has been paid.

A query from the PCC re. siting of a new notice board – the PC has no objections but suggests that the PCC check the sign does not require planning approval.

Notice of Election – signs displayed

Speed sign advertisements, but thought rather costly.

8. Any Other Business:
An official event to welcome the ‘new additions’ to the EH Parish. To be discussed in conjunction with the Village Hall Committee.
ACTION: Cllr C. Wheatley.

There being no further business, the meeting closed at 8.30pm.

Date of Next Meeting:
7.00pm Thursday 25th May 2023 Annual Parish Meeting followed by meeting of the Parish Council at 7.30pm.

 

7.30pm Thursday 26th January 2023

1.Present: Cllrs. S. Radford (Chair), A. Lagden, E. Spurdens, C. Wheatley, M. Wheatley and Clerk Ms J. Kendall.

There were no Apologies

No members of the public attended the meeting.

  1. Minutes of the last meeting: held on 24th November 2022.These were accepted and signed as a true record.

Proposed: Cllr E Spurdens, Seconded: Cllr A. Lagden.

  1. Matters Arising: Traffic Calming – see Item 5 below.
  2. Accounts:

Cllr. Spurdens reported a current PC bank account balance of £10938.89 including CIL funds of £10101.85.

Proposals for this year’s Precept were agreed. The Clerk will submit this before the closing date of February 10th.

A number of proposals for spending of the CIL funding were discussed but no decisions made. Cllr Spurdens will submit a nil CIL return before the end of this financial year.

The consensus was that further advice and discussion is required, regarding new updates to the rules for CIL spending, before any expenditure can be agreed.

Action: Cllrs Spurdens & Radford.

  1. Highways:

Cllr Radford reported that a site inspection visit took place on 9 January regarding the new traffic calming and safety proposals. District Cllrs Hames & Ayre attended with Stuart Galey from WMDC Highways Technical Dept. Cllr Radford drew their attention to an unlawfully painted kerbstone marking, indicating an 11m measurement from the junction, she asked that this be erased and redrawn correctly*. Mr Galey said that he would redraw the plans for junction parking restrictions and submit several options to the Parish Council for discussion and agreement before proceeding further.

* Ref UK Statutory Instruments 1989 No. 1796 Schedule 22. Regulation 24(3) Road Vehicles Lighting Regulations

  1. Planning:

Cllr Radford reported that a planning application was submitted by 37 Darrington Road on 9/1/23 (23/00031/FUL) requesting a change the use of the “Unused Paddock to a Residential Garden”. After discussion, it was agreed:

  1. The Paddock was never intended for further development or ‘use’ and specifically made subject to a restricted development condition at the time original planning permission was granted on appeal (19/00498/FUL). The purpose being to preserve the historic open aspect towards St Stephens Church from Darrington Road, desired by all residents.
  2. In order to preserve the clear aspect, the developers had agreed that landscaping and maintenance to the two Paddock plots, would be provided for 5 years, by a reputable local company.
  3. Purchasers of Plots 2 & 3 would have been fully aware of the ‘Restricted Development’ clause and the reasons. WMDC had specifically stated, in finally granting planning permission, inter alia, that the Paddock should not be subject to installation of ‘domestic paraphernalia’ etc, which would otherwise be permissible, had the plot been a residential garden.
  4. The Parish Council would officially write to WMDC planning department with their concerns and contact the Parochial Church Council for their views. ACTION: Cllr Radford to expedite.

 

  1. Correspondence:

Clerks and Councils Direct, Weekly Planning lists, Newsletters from YLCA, White Rose Newsletter, Register of Electors, Agenda for Town and Parish Council liaison group, Wakefield Branch meeting details, catalogues, booking requests for the village hall.

Dates for booking PC future meetings at the Village Hall have been agreed.

The Parish.net website has been updated.

A CIL update was circulated on 6.1.23

New YLCA passwords circulated.

War Memorial repairs – following WMDC pressure cleaning, the Custodian, Mr Roy Donaldson contacted the PC to request further maintenance of the Memorial with photographs. In response a quote from a builder has been requested and a member of the PC will accompany his inspection visit, with the understanding that no work could be commenced until temperatures improve.

The new East Hardwick Parish Council boundary, having now been confirmed by WMDC, was discussed and its implications.

It was agreed that notice boards would be required for the Kennels and Hundhill areas as well as an official event to welcome our ‘new additions’ to the EH Parish. To be discussed in conjunction with the Village Hall Committee. ACTION: Cllr C. Wheatley.

 

  1. Any Other Business:

It was noted that a number of local residents have kindly gritted the road during the recent severe spell of cold weather. A thank you on behalf of residents and the PC will be posted on the Group Facebook page.

Garage and allotment rents: Cllr C Wheatley confirmed that she would collect these before the end of the financial year.

 

There being no further business, the meeting closed at 8.30pm.

Date of Next Meeting:

7.30pm Thursday 30th March 2023

 

 7.30pm Thursday 24th November 2022

  1. Present: Cllrs. S. Radford (Chair), A. Lagden, E. Spurdens and Clerk Ms J. Kendall.

Apologies: Cllrs. C. Wheatley, M. Wheatley

One member of the public attended the meeting.

  1. Minutes of the last meeting held on 29th September 2022. These were accepted and signed as a true record. Proposed: Cllr E Spurdens, Seconded: Cllr A. Lagden.

Minutes of the last AGM: held on 26th May 2022.These were accepted and signed as a true record. Proposed: Cllr A. Lagden, Seconded: Cllr. E Spurdens.

  1. Matters Arising:
  2. Traffic Calming – see Item 5 below.
  3. Access to Common Piece Lane – Cllr Spurdens reported that she has spoken to the owners of a vehicle regularly parking in front of the bridle path when using the Common Piece land for archery practise. She has arranged for them to use land in Womersley and was thanked for her attention to this problem.  Cllr Lagden reported that he had monitored the parking at the top of Common Piece Lane. He had not observed any congestion nor over-use in the past two months.  It was agreed that this facility was not being abused so, at this time, there is no requirement for a sign.
  4. Lighting above the defibrillator – this was drawn to the attention of the Village Hall Committee who were already aware of the need for additional outside lighting. This work has now been done with a new light installed above the defibrillator as well as an additional floodlight to assist users of the car park. Cllr Radford will report this to Mr Horn.
  5. Civility and Respect Pledge – it was agreed by all Parish Councillors to adopt the Pledge and this is now duly recorded in the PC Minutes.
  1. Accounts:

Cllr. Spurdens reported a current PC bank account balance of £11523.99 which includes the CIL funds of £10101.85.

Payments have been made for: the village produce show, website hosting, PC insurance and Remembrance wreath.

We await invoices for the EHPC’s use of the hall, from the VH Treasurer.

Cllrs Radford and Spurdens attended the Village Hall committee meeting and reported that plans are being reviewed for the installation of a disabled toilet, access and possible baby changing provision,within the current Gents toilet area. A resident has kindly offered to assist with supply of vinyl flooring for the project, if required.

The VH Committee has requested the PC consider part or whole funding for this refurbishment project and had outlined the benefits for residents of such provision.

Estimates have been provided to Cllr Spurdens, who has agreed to be the lead for potential CIL projects.

A brief discussion ensued regarding other projects that may be worthy of consideration. However, there are a number of caveats that would be applicable, before allocating such funds. Additionally, residents should be invited to suggest other projects, before any final decisions are reached.

It was agreed to seek more detailed advice on the subject with Cllr Tony Hames re. CIL project eligibility before proceeding further.

Action: Cllrs Spurdens & Radford to arrange.

  1. Highways:

Cllr Radford reported that all residents directly affected by the latest proposals have now received letters from WMDC Highways Technical Project Manager regarding the new traffic calming and safety proposals. Full details have been published on the Group page and noticeboard.

Some residents expressed concerns as the letter appeared to indicate the measures were being finalised, without the option of a further period of consultation, before final ‘sign-off’ by WMDC. Cllr Radford has raised this with the Project Manager, Mr Kassab, who has clarified that further comments would be welcomed and has offered to speak to Councillors and residents to address their concerns. Cllr Radford has also responded personally to residents who wrote directly to the PC with further queries. She will make arrangements for a site visit & possible Q&A session, involving Head of Highways and/or Mr Kassab.

Action: Cllr Radford will write to WMDC Highways and arrange dates.

  1. Planning:

No relevant items have been received.

  1. Correspondence:

Clerks and Councils Direct, Weekly Planning lists, Newsletters from YLCA, White Rose Newsletter, Register of Electors, Agenda for Town and Parish Council liaison group, Wakefield Branch meeting details, catalogues.

Civility and Respect initiative – pledge and training for councils. Completed.

Salt provision – as loose, bulk amounts are too large to be tipped in the village, no salt was ordered. Such provision will be arranged locally as and when needed.

HM Government Consultation on Commemoration of Covid – this will be added to the EHPC Facebook Group page.

WMDC winter wellness campaign – this will be added to the Facebook Group page.

Councillor Protocol document.

Residents emails re. traffic calming/safety measures. Responded.

Consultation WY mass transit vision 2040.Ongoing.

Wakefield Local Plan consultation. Ongoing.

Dates for meetings at the village hall have been requested for 2023.

  1. Any Other Business: None

There being no further business, the meeting closed at 8.30pm.

Date of Next Meeting:  7.30pm Thursday 26th January 2023

 

7.30pm Thursday 29th September 2022

1.Present: Cllrs. S. Radford (Chair), A. Lagden, E. Spurdens, C. Wheatley, M. Wheatley and Clerk Ms J. Kendall.

Apologies: None.  No member of the public attended the meeting.

  1. Minutes of the last meeting held on 27th July 2022.These were accepted and signed as a true record. Proposed: Cllr E Spurdens, Seconded: Cllr A. Lagden.
  2. Matters Arising: a. see section 7 below.  b. the overgrown trees along Common Piece Lane – Cllr Spurdens reported that she has liaised with local farmers and this is being attended to.
  3. Accounts:

Cllr. Spurdens reported a current PC bank account balance of £11523.99 which includes the CIL funds of £10101.85.

Cllr Radford reported that a letter of thanks has been received for the donation to the village produce show.

The village hall committee treasurer has yet to send us invoices for use of the hall by the PC.

The invoice for web hosting will be paid.

It was agreed to fund some yellow rattle seeds, and Mr Les Driffield will monitor the mowing of the designated wilding area.

The CIL meeting was postponed due to illness and will be rearranged for later in autumn.

  1. Highways:

Cllr Radford reported that comments on the speed calming were collated and submitted to WMDC at the beginning of September. She has also responded personally to residents who wrote with concerns.  In addition, a local resident has been corresponding with WMDC. There has been some misunderstanding about informing residents about plans, WMDC has apologised and assured us that residents will be informed as plans progress.

  1. Planning:

No items have been received.

  1. Correspondence:

Clerks and Councils Direct, Weekly Planning lists, Newsletters from YLCA, White Rose Newsletter, Register of Electors, Agenda for Town and Parish Council liaison group, Wakefield Branch meeting details, catalogues.

YLCA Protocols for death of the monarch and Proclamation Day. Mr Roy Donaldson has been thanked for his commitment to attending to the flying of the flag.

Civility and Respect initiative – pledge and training for councils.

Jubilee Celebration booklet – Cllr Radford submitted a photograph and description to YLCA for the booklet which has now been published.

WMDC Poster asking for expressions of interest for co-opted members – displayed.

Collection of old papers donated by the daughter of Mrs Marion Baxter, these were tabled and Cllr Spurdens will sort through.

The Remembrance Day service has been moved to 10.45 at the war memorial for an act of silence at 11. Cllr Spurdens will kindly purchase the wreathe.

  1. Any Other Business:

Common Piece Lane parking and access: the concerns of a local resident about the need to restrict access to the area at the top which is increasingly being used for public parking and the request for a no parking notice were discussed at length. It was agreed to monitor the situation.

The need for better lighting above the defibrillator was discussed. it was felt that it would be too difficult to relocate the defibrillator and it was agreed that lighting does need to be upgraded in the car parking area, and that the PC should support the village hall committee. Cllr Radford will liaise to look at the cost implication.

There being no further business, the meeting closed at 8.30pm.

Date of Next Meeting:  7.30pm Thursday 24th November 2022

 

7.30pm Thursday 27th July 2022

1.Present: Cllrs. S. Radford (Chair), A. Lagden, E. Spurdens, and Clerk Ms J. Kendall.

District Cllr Tony Hames was in attendance.

Apologies: Cllrs. C. Wheatley, M. Wheatley

No member of the public attended the meeting.

  1. Minutes of the last meeting: held on 26th May 2022.These were accepted and signed as a true record. Proposed: Cllr E Spurdens, Seconded: Cllr A. Lagden.
  2. Matters Arising:
  • Village Jubilee Celebration: Cllr S Radford reported that the event held on Sunday 5th June, was a great success. It was attended by over 120 people. Thanks are due to Rev Shelagh Stacey, Barbara Pollard, Gail and John Taylor, and EH Parish Councillors for their contributions.
  • The meeting to discuss the CIL funding was postponed and will be rescheduled for September.
  • Wilding: Cllr Radford reported that she attended a site visit on 6th July, when WDC Street Scene manager & senior operatives from Carr Wood Depot, Knottingley, joined local resident Mr Les Driffield. Discussions took place re. best practice for future mowing arrangements, when the wild flower seed planting has been carried out. It was agreed that the PC will make a small contribution towards the seeds and Mr Driffield will liaise directly with WMDC operatives re. joint management of the sites. The designated area is by the pump and along the road side with mown paths for pedestrians and horses.
  1. Accounts:

Cllr. Spurdens reported a current PC bank account balance of £11523.99 which includes the CIL funds of £10101.85.

Cllr Radford reported that a donation to the village produce show of £50 has been offered and accepted. The village hall committee treasurer will send us invoices for use of the hall by the PC.

Accountants PKF Littlejohn have emailed to advise the audit documentation has been accepted and an exemption certificate issued.

  1. Highways:

An email has been received from WDC with a draft consultation plan drawing depicting traffic calming measures on Doncaster Road, and Darrington Road, by the addition of speed cushions and roundels, and yellow lines at the junction of Darrington and Doncaster Road. This plan appears to supersede the previous action plan for placement of data collection strips, before calming measures could be taken.

The proposals have been publicised on the EHPC Community Facebook page, the PC website and notice board.

ACTION:  Cllr Radford has asked for comments by the end of August.

To date 30 written comments and suggestions have been received, broadly in favour. The location of the speed cushions will need to be discussed further and agreed before implementation. Also measures to make the Little Went bridge corner safer and possible speed calming at the Kennels will be raised with WMDC in EHPC’s consolidated report, at the end of August.

Cllr Radford responded to a resident’s query as to how Badsworth had achieved a 20mph speed zone limit.  She had been advised by their PC that the deciding factor for WDC had been the presence of a school in Badsworth. As there are no schools or businesses on Darrington Road, it is unlikely that a 20mph zone would be created, in isolation. She had responded to the resident accordingly.

Several residents felt that the promise, by WDC to lay data strips, would result in the desired speed limit reduction, so were subsequently disappointed with the offer of speed cushions. However, she pointed out that if the speed cushions failed to achieve their calming objective, residents could then request an additional speed limit restriction.

Cllr Hames said he would liaise with a colleague who implements highways systems for WMDC to gain more information on the subject.

Cllr Radford was thanked for her great efforts in replying to concerned residents. Any further concerns will be forwarded to WMDC.

  1. Planning:

A retrospective planning application has been made by Hundhill cricket club for access to their site.

Concerns were raised about the new housing proposals between Hardwick and Ackworth Roads with 220 new homes proposed. It was feared that this development could impact on East Hardwick village with increased traffic and those cutting through to the A1. However, Cllr Hames reported that as roads are already congested in the area, these plans are in discussion and not yet ratified.

  1. Correspondence:

Clerks and Councils Direct, Weekly Planning lists, Newsletters from YLCA, White Rose Newsletter, Register of Electors, Agenda for Town and Parish Council liaison group, Wakefield Branch meeting details, catalogues.

Further concerns from residents about speeding and proposed traffic calming measures.

PK Littlejohn audit update.

  1. Any Other Business:

Cllr Spurdens raised the issue of the overgrown trees along Common Piece Lane reported to her by a resident. Correspondence from 2013 indicates that these are the responsibility of the PC.

ACTION:  Cllr Spurdens will make enquiries as to costings. No action can be taken until after 1st September.

There being no further business, the meeting closed at 8.45pm.

Date of Next Meeting:  7.30pm Thursday 29th September 2022

 

7.30pm Thursday 26th May 2022

1.Present: Cllrs. S. Radford (Chair), A. Lagden, E. Spurdens, and Clerk Ms J. Kendall.

Apologies: Cllrs. C. Wheatley, M. Wheatley

No member of the public attended the meeting.

  1. Minutes of the last meeting: held on 14th April 2022.These were accepted and signed as a true record. Proposed: Cllr E Spurdens, Seconded: Cllr A. Lagden.
  2. Matters Arising:
  • Road Safety: see item 5.
  • Village Jubilee Celebration: Cllr S Radford reported that the event will be held on Sunday 5th June, from 12-4pm. Posters are now displayed around the village. There is sponsorship from Enfield’s Estate Agents for prizes, and a grant from WMDC. A jubilee flag will be raised.
  • A meeting will be held in July to discuss the CIL funding.
  • Wilding: Cllr Radford has contacted WMDC on 3 occasions to arrange a site visit.
  1. Accounts:

Cllr. Spurdens reported a current PC bank account balance of £11102.65 with 2 further cheques paid in for £47.72.

A donation to the village produce show of £50 was raised.  No request for rental for meetings at the village hall has yet been received. ACTION: Cllr Radford will follow this up.

  1. Highways:

It was agreed that the Highways Forum held on 22nd April was a success with an action plan resulting. The location of data strips was discussed, 2 on Doncaster Road, and one on Darrington road. It was agreed that this should take place in term time when traffic is heavier.

ACTION:  Cllr Radford has arranged to meet Martin Barnes, the new Head of WMDC Highways. Also, to follow up on Smiley Sid and publicise on the Facebook page.

  1. Planning:

No new planning applications affecting EH.

  1. Correspondence:

Clerks and Councils Direct, Weekly Planning lists, Newsletters from YLCA, White Rose Newsletter, Register of Electors, Agenda for Town and Parish Council liaison group, Wakefield Branch meeting details, catalogues, Jubilee celebration information.

Election posters – have been displayed.

Community Governance Review – the 2nd consultation period is open until 31st May. ACTION: Cllr Radford will add to the Facebook page.

Further concerns about speeding: ACTION: having received a resident’s query regarding the 20mph limit zone created in Badsworth, Cllr Radford said that she will address this with the Badsworth PC Clerk and respond to the resident accordingly.

Thanks to Mr R Donaldson for his modifications to the flagpole which has extended the longevity of the flag.

Concerns over the mis-naming of ‘The Common Piece’ which will be amended in the minutes.

The Clerk will send update details for the Chair to YCLA.

Cllr Radford will review the Gypsy Travellers Sites consultation document.

More Money in Your Pocket WMDC benefit events.

NALC finance survey, it was felt that this didn’t apply to us.

WMDC Housing Plan survey 2023.

  1. Any Other Business:

 None

There being no further business, the meeting closed at 8.15pm.

Date of Next Meeting:  7.30pm Thursday 28th July 2022

ANNUAL GENERAL MEETING OF THE PARISH COUNCIL

Thursday 26th May 2022 at 7.00pm

DRAFT MINUTES

  1. Attendance & Apologies

Cllrs S. Radford, A. Lagden, E Spurdens, Clerk Ms J Kendall.

Apologies: Cllrs M Wheatley, C Wheatley.

  1. Election of Chair

Cllr Radford was unanimously re-elected as Chair. Proposed Cllr E. Spurdens, Seconded Cllr A Lagden.

  1. Minutes of the last AGM meeting – 27th May 2021

It was noted that at the meeting in January 2022 it was agreed that due to illness and the receipt of the CIL there would be no rental increase this year. .

These were accepted as a true record. Proposed Cllr E. Spurdens, Seconded Cllr S. Radford.

  1. Accounts Annual Governance and Accountability Return: Cllr. E. Spurdens

The Internal Audit was completed by John Ransome. This was approved.

The papers for the External Audit were completed.

ACTION: The Clerk will add these to the website, send the required documents to the auditors and display the papers on the noticeboard.

  1. Review of Rents

It was agreed not to make any changes.

  1. Any Other Business – None

The meeting closed at 7.30pm

Thursday 27th May 2021 at 7.00pm

  1. Attendance & Apologies

Cllrs S. Radford, A. Lagden, M Wheatley, C Wheatley, E Spurdens, Clerk Ms J Kendall.

Also, Wakefield District Cllr T. Hames.

Cllr Radford congratulated Cllr Tony Hames on his election, extending a welcome to all attendees.

  1. Election of Chair

Cllr Radford was unanimously re-elected as Chair. Proposed Cllr E. Spurdens, Seconded Cllr A Lagden.

  1. Minutes of the last AGM meeting – 1stJuly 2020

The 3 large allotments had not been included in the list of rental assets.

The website has now been updated so that it is accessible and fully compliant.

These were accepted as a true record. Proposed Cllr S. Radford, Seconded Cllr E. Spurdens.

  1. Accounts Annual Governance and Accountability Return: Cllr. E. Spurdens

The Internal Audit was completed by John Ransome. This was approved.

The papers for the External Audit were completed.

ACTION: The Clerk will add these to the website, send the required documents to the auditors and display the papers on the noticeboard.

  1. Review of Rents

It was agreed to make a small increase to apply from January 2022:

Large allotments to increase to £15

Small allotments to remain at £10

Garages to increase to £30

The Common Piece land to increase to £65.

  1. Any Other Business – None

In closing, the Chair extended thanks, on behalf of all Councillors to Clerk Ms Kendall, for her hard work and contribution to EHPC website improvements over the past year, to the continued benefit of all residents.

The meeting closed at 7.28pm